November 3, 2025

I. Call to Order

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Welcome

Erik Woodbury called the meeting to order at 2:32 pm.

There were no additions or amendments. Voting Members used the roll call vote  link to establish quorum, approve the agenda, the previous meeting minutes, and the consent calendar. 

Roll Call Vote (20)

James Adams, Doli Bambhania, Christopher Bradley, Dave Capitolo, James Capurso, Yuri Chang, Barbara Dahlke, Mary Donahue, Umar Douglas, Mark Hamer, Shagun Kaur, Kevin Lee, So Kam Lee, Sherwin Mendoza, Mary Pape, Jamie Pelusi, Lakshmikanta "LK" Sengupta, Leah Smith, Sukhjit Bob Singh, Angela Winch

Quorum reached

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II. Agenda, Minutes, and Consent Calendar

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Approval of Agenda

Yes 20: James Adams, Doli Bambhania, Christopher Bradley, Dave Capitolo, James Capurso, Yuri Chang, Barbara Dahlke, Mary Donahue, Umar Douglas, Mark Hamer, Shagun Kaur, Kevin Lee, So Kam Lee, Sherwin Mendoza, Mary Pape, Jamie Pelusi, Lakshmikanta "LK" Sengupta, Leah Smith, Sukhjit Bob Singh, Angela Winch

Agenda approved.

Approval of Minutes from October 27, 2025

Yes 20: James Adams, Doli Bambhania, Christopher Bradley, Dave Capitolo, James Capurso, Yuri Chang, Barbara Dahlke, Mary Donahue, Umar Douglas, Mark Hamer, Shagun Kaur, Kevin Lee, So Kam Lee, Sherwin Mendoza, Mary Pape, Jamie Pelusi, Lakshmikanta "LK" Sengupta, Leah Smith, Sukhjit Bob Singh, Angela Winch

Minutes approved.

Erik Woodbury sent out a meeting summary last week. He asked members to check meeting minutes for accuracy since they serve as official records for the Senate.

Last year, there were discussions about increasing the stipend for Senate part-time at-large representatives. The issue never came back for a vote to update the Senate bylaws to reflect the increase. They intend to vote for the update in a few weeks

Approval of Consent Calendar: Attachment

Tenure Committee-Replacement

Tenure Committee – Phase III, Yr 4

Candidate: Vinh Kha Nguyen

• Dean- Mehrdad Khosravi
• Division/Department Rep – Zack Judson
• Division/Department Rep – Danny Tran to replace Richard Lopez

Yes 20: James Adams, Doli Bambhania, Christopher Bradley, Dave Capitolo, James Capurso, Yuri Chang, Barbara Dahlke, Mary Donahue, Umar Douglas, Mark Hamer, Shagun Kaur, Kevin Lee, So Kam Lee, Sherwin Mendoza, Mary Pape, Jamie Pelusi, Lakshmikanta "LK" Sengupta, Leah Smith, Sukhjit Bob Singh, Angela Winch

Consent calendar approved.

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Public Comment 

None

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III. Needs and Confirmation

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District and College Needs (Attachment)

Shagun Kaur highlighted two particular needs

• RSI/J1 Task Force (very important) needs at least 1 faculty member from the Academic Senate. 
• Senate Events Committee. 2 additional members to help organize the meet and greet events as well as other Senate sponsored programs.

There were still many needs:

• Campus Facilities (1)
• Campus Center Advisory (1)
• Counseling Task Force (1 Counselor)
• Equity Action Council (member & tri-chair) (2)
• Professional Relations (6)
• Student Learning Outcome (SLO) Committee (1)
• Tenure Review Committee At-Large Members
• Police Chief's Advisory (1)

Erik Woodbury emphasized the importance of having faculty representation in shared governance committees. He encouraged committee members to help recruit faculty to serve on these committees to advocate for faculty and earn points. Use the Request to Serve form on the Senate website to volunteer. 

Erik will start filling the open positions in two weeks on 11/17 with nominations from the floor. According to the bylaws executive committee members are expected to serve as needed on at least one shared governance committee.

The Senate will not meet next Monday in honor of Veteran’s Day.

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Confirmations

None

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IV. New & Continuing Business

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Quick Notes:

Update on FW discussion

• De Anza voted last year to remove the FW grade, but Foothill voted against removing the FW. They will continue the discussion in the January APM (Academic and Professional Matters) meeting. They may schedule a joint meeting with both the De Anza and the Foothill Senates for a broader discussion. Erik will meet with Lisa Mandy about attendance and recording practices that were major concerns for Foothill.
• To be continued.

AI Notetaker

• Erik used the AI Companion from Zoom to make a summary of the last meeting. When the AI Companion is turned on, people may use that to take notes. However, the Senate will not allow exterior AI notetaker into the meetings.
• People expressed appreciation for the AI note summary.

Budget Town Hall - Recording and Slides available

• Erik encouraged those who did not attend the budget town hall to listen to the recording for information on the district budget
• There were questions about the resource allocation. The district gets the funds from the state and from the property taxes. 
• What does the division of resources look like between De Anza, Foothill and Central Services?
• What are the different proposed models the district and the college may adopt?

Need for Academic Senate VP in Spring

• Erik will be on sabbatical in the spring. Shagun will step into the president position. They will need to fill the role of vice president for the spring quarter. Please reach out to Academic Senate officers if interested 
• According to the bylaws if there is no vice president, they will select the vice president from the executive committee at the first meeting in the Spring.
• However, they would like to hold an election within the Senate in the Winter. 

Employee Protocols for Immigration and Customs Enforcement (ICE) on Campus

• This document comes from Chief of Police Danny Acosta. Use it as a resource and share with your constituents. Read it, understand it, ask questions, and request for it to be agendized for deeper discussion.

Academic Senate Luncheon - 11/24 [11:30 am - 1:30 pm]

Upstairs in MLC, to honor the new hires. The invitation will go out shortly. Come to share food, stories, make connections, and celebrate our 15 new faculty members. Please RSVP to help us get an accurate headcount.

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Dining and Bookstore RFP Update

Farhad Sabit, Vice President, Finance & Administrative Services

Bookstore Operations

The contract with the current vendor Follett that served both De Anza and Foothill will expire in October 2026. 

They are taking a proposed plan across campus for feedback before choosing a new vendor for both campuses.

Foothill Bookstore Plan: they will extend their contract with Follett for 1 year through June 30, 2027. They will transition to a fully online bookstore by Spring 2026 

De Anza Bookstore Plan: Extend the contract 1 year through June 30, 2027. De Anza will not go fully online.

Conduct campus-wide dialogue at De Anza during Fall 2026 to gather input on future bookstore services and needs. They will present a proposal to the College Council on 12/4.

FHDA will conduct the RFP process during Winter/Spring 2027 for both

colleges. Select a new vendor for both colleges by June 2027

Questions:

Is a fully online bookstore equitable for all students? They should have at minimum a satellite location for students to get supplies, like pencils, blue books, scantrons, etc.

What is the percentage of books sold online versus in the bookstore? Most students are purchasing books online, especially after COVID. They have a lot of other options. The bookstore has been losing money. 

Is there a need for a bookstore? Access to course materials. Students on financial aid need a way to acquire and use book vouchers. Some students do not have online accounts and ways to receive packages.

What are other options? Is there an opportunity for conversation to develop a De Anza plan? The timeline for feedback, negotiations and new contract seems tight.

Food Services

The current vendor Pacific Dining was selected as the Foothill food vendor in 2011. The district contract for an one-year cost-neutral extension to include De Anza ends June ‘26. They will start the search for a new long-term vendor for both campuses in Jan ‘26 with the goal of having a new agreement in place by Summer ‘26

Email feedback about Dining Services RFP to College Operations phanhuynh@fhda.edu

Questions and Comments:

Will there be opportunity for student employment at the bookstore and dining services? They are hiring students, including international students.

There were concerns about cost and quality. People want good quality food and affordable prices.

Currently, there are two vendors, one for food, one for coffee.

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Facilities Committee Update

Facilities Committee 2025-26.docx

Jamie Pelusi presented an update from their 10/14 meeting.

Oscar Guillen is interim Director of College Operations. They are in the process of hiring a Director of College Operations

Measure G/C Update: 

• Beach Volleyball Courts completed 
• Demolition of Flint Center completed  
• Upgrade flat roofs – E3, S4, and S5 – in process 
• Renovate Restrooms – S2, S6, and L5 – in process, will be multi-stall, all-gender restrooms. 
• PE Complex Renovation – update physical space (excluding pool), modernizing spaces – in process

DLR Group – Creative Arts Project Overview

• Build a new Creative Arts Building in old Flint Center site  
• 2-story building with studios, outdoor space, and storage/overflow areas 
• Doesn't currently include a performance/events space 
• Will include demolition of A9 & A8 

Impacts of PE and Creative Arts Projects 

• Impacts will extend beyond the construction site during PE and Creative Arts projects 

• Will need added space across campus including temporary structures 

• May move some things over to Foothill 

A-Quad Project 

• Creative arts will be moving to a new building (2029) 
• Student Services building is proposed to go up in the old A-Quad area, but will take a few years  

SCC Santa Clara County Dept of Public Health 

• Parking lot J – large mobile trailer for health services will be temporarily parked there until the county health building can be built.

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Administrative Policy Update:

Academic Freedom and Free Speech (First Read)

Jamie Pelusi presented the policy proposal developed by Cynthia Kauffman

The proposal is a response to the current political situations that have impacted faculty, staff, and students on campuses across the country. They have been targeted, fired, stripped of degrees,expelled, etc, for speaking out against current events.

The goal of the proposal was to combine academic freedom and freedom of speech into one policy to strengthen this right across campus. To make their differences clearer and add more protections. Then to advocate an update to the AP administrative policy and the BP board policy. 

Erik Woodbury outlined the process. He will share this proposal with the Foothill Senate leadership for their consideration. The proposal will go to the APM Academic and Professional Matters for review and recommendation. Then, to the board for approval.

Existing Academic Freedom Policy is Board Policy 4190

Existing Student Free Speech Policy is Section III of Board Policy 5500

A recent FA newsletter article outlined some student complaints and outside agencies trying to interfere on campus. 

First read, will continue discussion, share it with constituents, feedback welcomed

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Priority Registration Request: Umoja and Puente in Group 2 (1st Read)

Last year the De Anza Academic Senate approved including MESA in Group 2 for priority registration. They asked Foothill to consider it.

A few weeks ago, Foothill approved MESA along with Umoja and Puente. Foothill has asked De Anza to consider adding these 2 groups.

There are two documents in favor of adding Umoja and Puente in Group 2 priority registration. For Umoja, look at item 4.2. For Puente, see Exhibit A, Section 1, Subsection A4.

Consideration: How many students are in group 2 and how many more students would this add to Group 2? 

Umoja 40, Puente 30. So it would add 70 total to Group 2

MESA 125; Athletes 350-375

Student Government and ICC Interclub Council are  also in Group 2.

Some of these students may already be covered in Group 1 that is mandated by law.

Christopher Bradley motioned to approve, Doli Bambhania seconded

Roll call vote

Yes 24: Angela Winch, Barbara Dahlke, Christian Rodriguez, Christopher Bradley, Dave Capitolo, Jamie Pelusi, Doli Bambhania, James Perla Adams, James Capurso, Kevin Glapion, Kevin Lee, Lakshmikanta "LK" Sengupta, Leah Smith, Mark Hamer, Mark Landefeld, Mary Donahue, Mary Pape, Sherwin Mendoza, So Kam Lee, Shagun Kaur, Sukhjit Bob Singh, Umar Douglas, Viviana Alcazar, Yuri Chang

Passed unanimously.

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College Plan Review

1. ​SP and SEP - Alignment Comments.docx​
2. ​SP - SEP - DEPlan Alignment.docx​
3. ​Recommendations - SE - SEP - DEPlan.docx

• Strategic Plan - 3rd Read
  https://www.deanza.edu/strategic/draft2027/

• Strategic Enrollment Management (SEM) Plan presentation - 2nd read
  Strategic Enrollment Management Plan (Summary).docx
• Student Equity Plan
  Presentation
  Document
  Feedback Link (due 10/31)

Erik Woodbury shared the most recent Strategic Plan Additions Based on Townhall, Online Submissions, Emails and Conversations.

Bob Singh shared 3 documents with comments on alignment and recommendations 

Bob Singh motioned to approve all 3 plans with Recommendations - SE - SEP - DEPlan.docx, Mark Landefeld seconded

Roll call vote

Yes 18: Barbara Dahlke, Christian Rodriguez, Christopher Bradley, Dave Capitolo, Doli Bambhania, James Capurso, Kevin Glapion, Lakshmikanta "LK" Sengupta, Leah Smith, Mark Hamer, Mark Landefeld, Mary Donahue, So Kam Lee, Shagun Kaur, Sukhjit Bob Singh, Umar Douglas, Viviana Alcazar, Yuri Chang

Abstain 6: Angela Winch, Jamie Pelusi, James Adams, Kevin Lee, Mary Pape, Sherwin Mendoza 

Motion passed.

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ASCCC Fall Plenary Resolutions

Resolution Packet

Resolution Guide

Erik Woodbury shared the updated resolution packet and the president’s guide to the resolution. He highlighted some of the resolutions for discussion. See additional comments in the document.

101.03 F25 Delay Template Release without Prerequisite Research

101.04 F25 Assign Ethnic Studies and the Four Autonomous Core Disciplines, African American Studies, Asian American Studies, American Indian/Native American Studies and Chicana/o / Latina/o Studies Courses and Programs to Their Appropriate New Taxonomy Of Programs (TOP) Codes

104.01 F25 Affirming Noncredit Faculty Expertise in Noncredit Curriculum and Pathway Development

105.06 F25 Applying Cal-GETC Subject Area 1B Courses to Basic

111.02.01 F25 Amend 111.02 F25 Establish Credit for Prior Learning Liaisons

111.06 F25 ASCCC Resolution: Support for the A2MEND/California Community College Pan African Virtual College (PAVC)

113.03 F25 In-State Tuition for Undocumented Scholars Who Have Graduated from High Schools Outside of California Requirements for University of California Admission

113.04 F25 Establishing Pickleball as a Competitive Sport in the California Community Colleges

There was a lively discussion on pickleball as a team sport, curriculum development, a program, or a club.

Shagun Kaur will be the De Anza delegate to the fall plenary, members should send her feedback on their position on the resolutions by 11/7.

Senate feedback 

Sherwin Mendoza: support for 113.03, in-state tuition for undocumented students: 102.5 Support Student Transfer by Streamlining Cal-GETC Approval for Articulated GE Courses

James Adams: 102.04 Support for AI Literacy Integration in General Education and Workforce Development Programs

Shagun Kaur: 111.04 Policy Recommendations for the Implementation of Title 5 §54221 Burden-Free Access to Instructional Materials.

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Online Education Updates

Postponed until the next meeting.

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Good of the Order

Sal Breiter sent out an email on Friday about some Online Ed AI workshops.

No Senate meeting next Monday.

AI Fellow selected. Chesa Caparas. She will start in the Winter quarter.

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Adjournment

The meeting adjourned at 4:28 pm.

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Attendance

In person

Erik Woodbury,  Shagun Kaur, So Kam Lee

James Adams, Viviana Alcazar, Doli Bambhania, Christopher Bradley, Dave Capitolo,  James Capurso, *Jacob Chen, Barbara Dahlke, Umar Douglas, Kevin Glapion, Mark Hamer, Mark Landefeld, Sherwin Mendoza, Mary Pape, Christian Rodriguez, Lakshmikanta "LK" Sengupta, Sukhjit Bob Singh, Leah Smith, *Ram Subramaniam, Angela Winch

Online

Yuri Chang, Mary Donahue, Kevin Lee, Jamie Pelusi

Absent

*Deborah Armstrong, Veronica Avila Acevedo, Lauren Gordon, Dawnis Guevara, Rusty Johnson, Danielle Vlahos

*Non-voting members