November 24, 2025

I. Call to Order

---

Welcome

Voting Members attending in person and those joining online with their names on the published agenda used the roll call vote  link to establish quorum, approve the agenda, the previous meeting minutes, and the consent calendar.

Roll Call Vote (21)

Veronica Avila Acevedo, Doli Bambhania, Christopher Bradley, Dave Capitolo, James Capurso, Yuri Chang, Barbara Dahlke, Mary Donahue, Kevin Glapion, Mark Hamer, Rusty Johnson, Shagun Kaur, Mark Landefeld, So Kam Lee, Sherwin Mendoza, Steve Nava, Mary Pape, Jamie Pelusi, Sukhjit Bob Singh, Leah Smith, Danielle Vlahos

Reach quorum.

---

II. Agenda, Minutes, and Consent Calendar

---

Approval of Agenda

Yes 21: Veronica Avila Acevedo, Doli Bambhania, Christopher Bradley, Dave Capitolo, James Capurso, Yuri Chang, Barbara Dahlke, Mary Donahue, Kevin Glapion, Mark Hamer, Rusty Johnson, Shagun Kaur, Mark Landefeld, So Kam Lee, Sherwin Mendoza, Steve Nava, Mary Pape, Jamie Pelusi, Sukhjit Bob Singh, Leah Smith, Danielle Vlahos

Agenda approved.

Approval of Minutes from November 17, 2025

Yes 21: Veronica Avila Acevedo, Doli Bambhania, Christopher Bradley, Dave Capitolo, James Capurso, Yuri Chang, Barbara Dahlke, Mary Donahue, Kevin Glapion, Mark Hamer, Rusty Johnson, Shagun Kaur, Mark Landefeld, So Kam Lee, Sherwin Mendoza, Steve Nava, Mary Pape, Jamie Pelusi, Sukhjit Bob Singh, Leah Smith, Danielle Vlahos

Minutes approved

Approval of Consent Calendar

Counseling/DSS seat for COOL,Sridevi (Shri) Lakshmanan

Yes 21: Veronica Avila Acevedo, Doli Bambhania, Christopher Bradley, Dave Capitolo, James Capurso, Yuri Chang, Barbara Dahlke, Mary Donahue, Kevin Glapion, Mark Hamer, Rusty Johnson, Shagun Kaur, Mark Landefeld, So Kam Lee, Sherwin Mendoza, Steve Nava, Mary Pape, Jamie Pelusi, Sukhjit Bob Singh, Leah Smith, Danielle Vlahos

Consent Calendar approved.

---

Public Comment 

Mary Donahue: Governor Newsom signed  a "first-in-nation law to ban ultraprocessed food in school lunches" 

"ultraprocessed foods, including artificial flavors and colors, thickeners and emulsifiers, non-nutritive sweeteners, and high levels of saturated fat, sodium or sugar."

Can De Anza do the same?

https://calmatters.org/health/2025/10/ultra-processed-food-school-meals-law

---

III. Needs and Confirmation

---

District and College Needs

RAPP Members (Winter 2026-Fall 2027)

Meets Tuesdays at 10-11:20 am (hybrid/hyflex format)

2 seats up for election

• Non-instructional Faculty (1)
• At-Large Faculty (1)

They would like to vote on these positions next week and fill them before winter quarter.

Please communicate to anyone interested in serving on RAPP. 

Veronica Acevedo, RAPP faculty tri-chair, shared her experience on the committee. She encouraged people to serve on this committee that contributes toward a thriving campus and supports students.

---

Confirmations

None

---

IV. New & Continuing Business

---

Quick Notes:

Update on Counseling Task Force

They had two meetings and a training on interest based approach/interest based bargaining. In these meetings they explored the issues and they are still in process of formally stating them. The meetings have been cordial and productive. More updates to come.

Update from RAPP - hiring prioritization

Veronica Acevedo: RAPP is currently working on hiring prioritization and the reconciliation process for 14 positions. The committee consists of representatives from faculty, administration, classified, students, and affinity groups. They worked in small groups to prioritize. They will consolidate their prioritization into 3 buckets with the ranking of high, medium, low in each bucket. For example, there will be five instructional positions per bucket. 

They will share the discussion with the larger RAPP committee on 11/25. Then, they will finalize on 12/2. The final outcomes of the reconciliation process will allow them to forward 14 positions (instruction and non-instructional) to the College Council with the goal of starting the hiring process in January of 2026.

Barbara Dahlke on behalf of the counselors and general counseling recommended the hiring of an evaluator in admissions. They have been short-staffed and slow in giving students feedback on their transcripts.

On the questions of allocation between instructional and non-instructional positions. Ram answered that it will be based on the compliance with the California state 50% law.

There were concerns over departments with retired or retiring faculty, especially those with one person departments.

The budget is tight and that makes decisions difficult. The committee will be taking everything into consideration. Trust the committee to do the best in the interest of college

They shared the RAPP - Available Funds for Positions page. 

Date: November 4, 2025.

2025-26 Beginning Balance Available $ 2,103,078.

They released $1,940,668 with the estimation for 14 full time faculty starting salary. 

This week, they will finalize the faculty position, next week the administration and classified positions. Anyone is welcome to join the meetings

---

AP/BP Update -

The following administrative procedures and board policies were recently passed by APM Academic and Professional Matters, and sent to the Chancellor's Advisory Council

BP 4010/AP 4010 – Academic Calendar

The academic calendar got updated with Juneteenth. Kathy Perino from FA sent out a survey. Please fill out the survey to decide what you're about finals week in spring 27-28.

BP 4021/AP 4021 – Program Discontinuance

Currently working on a process on how and when programs will be discontinued. This correlates to the program viability consideration under RAPP. There will be conversations with Foothill to figure out the district-wide impact of a program if it is discontinued. 
AP 4232 – Pass/No Pass Grading

A student can request a pass and no pass until the last day of class. This was a Title V change done at the state level.
AP 4236 – AP Exam Credit

Any student who has taken an advanced placement course should be able to get  college credit for that course.
AP 5055 – Enrollment Priorities

Umoja and Puente will be joining the priority registration Group 2. The estimated effective date will be spring 26.

There was a discussion regarding the policy for groups to request priority registration. The current policy applies to district-wide programs. The program must exist in both colleges. 

There was interest in giving priority registration to programs like AAPI, First Year Experience FYE, other learning communities and cohorts. Jamie Pelusi volunteered to spearhead a discussion and perhaps a resolution on this behalf.

---

ASCCC 2025 Fall Plenary Report Out

Resolutions Debated

District Voting

Delegate Summary

Shagun Kaur, De Anza delegate to the ASCCC 2025 Fall Plenary

Some highlights: (See Delegate Summary for more details.)

There was also a lot of debate on 113.04 F25 Establishing Pickleball as a Competitive Sport in the California Community Colleges. That failed.

103.01 F25 Opposing the Use of Online Test Proctoring was one of the most debated resolutions of the plenary. There was a lot of support for 105.03 F25 Support for SB 98 (Pérez) and Undocumented Students. This resolution was passed by acclamation, showing overwhelming statewide solidarity.

110.01 F25 Protocols for Faculty Facing Threats or Social Media Harassment. Delegates expressed deep concern about the rise in threats, intimidation, and targeted online harassment directed at faculty often tied to politically charged climates and public facing academic work. They wanted to include the resolution's language for faculty protection in their working spaces.

102.04 F25 Support for AI Literacy Integration in GE and Workforce Programs. A forward-looking resolution that addresses the lack of consistent guidance, training, and standards around AI. It defines AI literacy, reinforces that AI integration is a faculty-led 10+1 responsibility, and responds to uneven readiness across colleges. 

There is a recommendation for more faculty training on AI.

---

Online Education Updates

James Capurso continued Part 2 with updates on RSI course & Canvas Certification as well as Online Ed Instructional Support.

The Online Education team has been updating the RSI course & Canvas Certification program. They have been developing, enhancing, refining the RSI course into a comprehensive Online Teaching and Learning Course. Canvas Certification is being updated to a Canvas Orientation course. The getting started with Canvas places an emphasis on getting started with accessibility. More details to come.

They have been working on the Canvas ticket/support system to make it smoother, faster and more flexible for faculty. They can email the online ed inbox, fill out a ticket through Canvas Help, or go to the Canvas instructor support. They are supporting  J1 and J2 evaluations on Canvas. They have been offering one-on-one coaching sessions for those who need help. They can also help people integrate LTIs into Canvas. The instructional designers have been working with OER, LibreTech's accessibility checking with faculty. They are exploring auto-provisioning to activate courses. They will be working on an update to the Canvas Security Authentication process during the break. More details to come.

Agentic AI and Canvas Concerns and Recommendations

Foothill Document

Concerns and Issues with Agentic AI. Faculty are feeling anxious, threatened and unsure about this technology

Allison Lenkeit Meezan, Faculty Co-Chair of the Teaching with Technology committee, on behalf of the Foothill Academic Senate, wrote a letter to Jory Hadsell, Vice Chancellor, Technology & Innovation,  Chief Technology Officer Foothill De Anza Community College District. The letter called for the following actions:

• Detect and block automated agent activity that uses API calls, browser automation, or embedded plugins to simulate student actions.
• Prevent third-party AI agents from authenticating or accessing student accounts through OAuth or similar mechanisms.
• Provide LMS administrators with monitoring tools or dashboards to identify and address patterns of AI-driven interactions.

Please see the letter (titled FoothIll Document above) for more details.

COOL unanimously recommended that De Anza ask Foothill to update the language to include De Anza College in the letter, making it a district-wide concern. Another option was to endorse the letter.

The Senate will discuss whether they will write their own resolution on AI or have a district-wide resolution/conversation.

Example of Agentic AI Use

AI usage is not restricted to Canvas. Google Homework and Microsoft Copilot can read the screen and do assignments for students without Canvas access. The state is working on a resolution on the use of AI tools in schools.

Some departments have started in-person homework and exams, while others are using more videos as resources. In-person classes cannot be the solution due to wearable AIs like Smart glasses that can do the same thing as Google Homework or Copilot. This creates equity and accessibility issues for students. Some students expressed concerns about using AI. They don’t want to use AI programs because they don’t learn by using them.

Discussions to define instructors’ roles in the age of AI. Teach students to be critical thinkers

Some members advocated making the learning process matter more than the final product. AI creates issues in equity and accessibility for both students and teachers.

Chesa shared:

For folks who are just learning about agentic AI, here are some resources 

https://www.forbes.com/sites/avivalegatt/2025/09/25/colleges-and-schools-must-block-agentic-ai-browsers-now-heres-why

https://online.stanford.edu/enhancing-your-understanding-agentic-ai-practical-guide

https://ascode.osu.edu/news/ai-and-auto-grading-higher-education-capabilities-ethics-and-evolving-role-educators

More info on the windows OS update: https://www.theverge.com/news/821948/microsoft-windows-11-ai-agents-taskbar-integration

https://www.forbes.com/sites/avivalegatt/2025/09/25/colleges-and-schools-must-block-agentic-ai-browsers-now-heres-why/

https://online.stanford.edu/

More discussion to come.

---

Administrative Policy Update:

Academic Freedom and Free Speech (Second Read)

This will replace the previous policy and strengthen its language to protect school employees better against harassment. They will edit this draft, and the Senate will bring this back to discuss at the next meeting.

---

Annual Schedule Development

Annual Schedule 2026-2027

They are experimenting with an annual schedule for the first time.

Goal of Annual Schedule Development

Give students a predictable schedule for the whole year. Students can plan around their work and other commitments.

Departments can align the school schedule with their full-time faculty. 

Alignment between departments to avoid schedule conflicts for students to follow academic program maps and complete program requirements.

Large departments can be an exception due to difficulty in creating one-year schedules due to the size. 

See slides for the timeline and the 8 stages to the development of the annual schedule.

Some senate members said that the annual schedule development can also be difficult for small departments due to unpredictable enrollment rates.

Ram is open for conversation and adjustment in this case.

Bob Singh pointed out that the timeline should align with the curriculum process

---

Division Realignment Update

Results of Academic Senate Survey

Total: 49 responses

Erik Woodbury went over the survey results. This will be helpful as the college moves forward with future plans with a need for clarity and transparency. 

Please see the survey results from the slides

---

Good of the Order

Special appreciation for the Senate Welcome Lunch.

Happy Thanksgiving.

---

Adjournment

The meeting adjourned at 4:28 pm.

---

Attendance

In person

Erik Woodbury,  Shagun Kaur, So Kam Lee

Veronica Avila Acevedo, James Adams, Viviana Alcazar, Doli Bambhania,  Christopher Bradley, Dave Capitolo, James Capurso, Yuri Chang, *Jacob Chen, Barbara Dahlke, Kevin Glapion, Mark Hamer, Mark Landefeld, Sherwin Mendoza, Steve Nava, Mary Pape, Christian Rodriguez, Lakshmikanta "LK" Sengupta, Sukhjit Bob Singh, Leah Smith, *Ram Subramaniam, Danielle Vlahos

Online

Mary Donahue, Rusty Johnson, Jamie Pelusi

Absent

*Deborah Armstrong, Umar Douglas, Lauren Gordon, Dawnis Guevara, Kevin Lee, Angela Winch 

*Non-voting members