General Meeting Information

Date: March 12, 2026
Time: 1:00-2:30 p.m.
Location: Zoom Meeting ID: 835 3050 7404

  • Agenda

    Time Agenda Item A/D/I/R 
    Discussion Leader    		 Draft Notes
    1:00 p.m.

    1)
    Approve the agenda

    A
    Vice Chairs

    Approved
    1:05 p.m.

    2)
    Approve the notes from February 12, 2026

    A
    Vice Chairs

    Approved
    1:10 p.m.

    3)
    FY25/26 FHDA Q2  Report

    I/D
    Sabit

    		 FY25/26 FHDA Q2 budget report. Enrollment recap: Resident: FY25/26 P1 23,031 = 1.27% increase from FY 24/25. DA 13,797. FH 9,234. Non-resident: trending lower. FY25/26 P1 2,379 = 13.07% decrease. DA 1,772. FH 606. $23M projected income from non-resident fees. Approx 10% of FHDA budget. Special admit (dual enrollment) increased to 1,700. Q1 vs. Q2 budgeted expendidtures no change, Projected actuals $1.4M increase from non-resident student. Projected increase to expenses for benefits rates for employees. Parttime faculty (1320)  expenses projected to increase. Projected EFB negative $4,208,335. Fund 14 & 15 Projected EFB negative $4,832,835. % of fund balance to expenses 19.88%. Board policy requires 5%. DA does not have any carryforward B budget. Trends: FY24/25 apportionment. FY25/26 Community funded property taxes in November/December. First year that revenues come in consistent with other community supported districts. Healthy reserves will cover fluctuations. B Budget will not be impacted as the B budget is small compared to the overall budget. 
    1:25 p.m.

    4)
    New Bank of America ProCard Portal

    I
    Nguyen

    		 District transitioning to integrated ProCard system. Every ProCard user will have Bank of America sign-on. Real-time access, tracking & reporting. Assists with allocation and tracking of expenses. Cardholder only needs one ProCard. Cardholder can charge expenses to the destination FOAP and account code. Currently, all expenses go to the one FOAP and the 4900 account code & expense transfers need to be submitted to recategorize. This process is time consuming and manual. Currently testing. Training in spring. Full implementation in summer. 
    1:40 p.m.

    5)
    Purchasing Year-End Deadlines

    I/D
    Varela

    		 Review and follow purchasing deadlines to ensure department is not impacted. Deadlines are required for compliance with procurement policies. Allow sufficient time for internal approvals. 
    1:55 p.m. 6)
    Faculty FY26/27 Hiring Update

    Counselor, Learning Communities (Pride)

    Instructor, Paralegal

    I
    Sabit

    		 The president added two faculty positions for FY26/27 hiring. The total is now 17 positions. Parlegal position will be vacant at year end. Emergency hire approved as position needed for American Bar Association. Counselor, Learning Communitites is being funded from a future FY vacant position.
    2:15 p.m.

    7)
    Upcoming agenda items for AY25/26:
    * Governor’s May Revise 
    * Supplemental Retirement Plan (SRP) Update
    * 50% Law Presentation
    * 1320 (part-time faculty)

    All

    Agenda setting
    2:25 p.m.

    11)
    Quick News / Report Outs

    All

    		 SRP was approved by the Board in March. More details to come. 












    0/09/2025 | Meeting ID: 833 4198 6604 √
    11/13/2025 | Meeting ID: 835 3050 7404 √
    02/12/2026 | Meeting ID: 835 3050 7404 √
    03/12/2026 | Meeting ID: 835 3050 7404 √
    05/14/2026 |Meeting ID: 835 3050 7404
    06/11/2026 |Meeting ID: 835 3050 7404
    No meetings on 12/11/2025 (Finals week) 01/08/2026 (1st week); 04/09/2026 (1st week).

    A = Action
    D = Discussion
    I = Information
    R = Recommendation

    BAC supporting documents are posted here: Budget Advisory Committee Documents
    Previous General Funds Released to RAPP in Accordance with the Shared Governance Process
    Budget Advisory Committee (BAC)
    Resource Allocation and Program Planning (RAPP)
    Senior Leadership Team (SLT)

    Attendees:
    Eric Mendoza
    Farhad Sabit
    Garrett King
    Hieu Nguyen
    Lidia Burlanescu
    Lisa Ly
    Martin Varela
    Pippa Gibson
    Shagun Kaur
    Thomas Ray

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